OkiOki automatically scans, recognises and organises your invoices

Every quarter, your accountant expects you to provide all invoices, receipts and other documents. Properly organising all those documents is a challenge. Who is the supplier? What is the document date? What is the amount? Which project does each document belong to?

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OkiOki creates order and clarity. The app does this by first scanning every document

using Optical Character Recognition (OCR),
after which it recognises the most important data
and finally, organises your documents automatically.

This method is unique to OkiOki. Other software does not use OCR, which makes your accountant’s work a lot more difficult.

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How can OkiOki effectively organise my documents for both my accountant and myself?

OkiOki makes it easy for you and your accountant to search, filter and find documents – even when it comes to individual PDFs, images and receipts.

OkiOki does this in two steps:

The app first meticulously scans and structures each document using Optical Character Recognition (OCR) and data recognition. The app stores data such as:

Invoice date
Supplier
Amount including VAT
Amount excluding VAT
VAT rates
Invoice number
and structured message

OkiOki then organises all documents by type. For example, it creates separate folders for:

Incoming credit notes
Incoming invoices
Outgoing credit notes
Outgoing invoices
Receipts
Credit card statements
Miscellaneous documents

Your accountant’s work is also simplified.

The more structured the information you provide to your accountant, the easier it will be to process that information.

Can I also organise the documents using my own system?

Absolutely! To enable this, OkiOki has a series of ready-to-use categories in the app, such as 'Marketing' and 'Payroll'.

Prefer to add your own tags to your documents? This can also be done, for example, with a structure based on the employee, project, customer or supplier.

Problems?	OkiOki has the solution
It is difficult to find documents if they are not organised logically.	OkiOki scans each document and organises it according to such key data as date, supplier, amounts, VAT rate, invoice number or structured message.
PDFs and images remain separate documents without a usable structure.	OkiOki converts PDFs and images to structured data via OCR.
It is not always possible to immediately know the type of document.	OkiOki automatically recognises seven document types, including incoming invoices, credit notes, receipts and credit card statements.
Finding invoices is often a time-consuming process.	OkiOki allows you to search and filter based on key data and document type.
Sometimes, you want to organise documents according to your own system.	In OkiOki, you can add tags, for example based on the project or employee. Or use the default tags for expenditure categories such as 'Marketing' and 'Payroll'.
How do you provide structured information to your accountant?	OkiOki sends the information to your accountant’s accounting software in a structured format.

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Invoices are automatically scanned, recognised and organised
PDFs, images and receipts are converted into structured data
Easy document search and filter
Tags added based on the project, employee, customer or supplier
Structured information ready for your accountant

Try OkiOki free of charge – without any obligation.

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