Your credit card expenses are not shown in your bank transactions overview. Only the monthly settlement is. The settlement correspond with the total amount on your credit card statement. This makes it hard for you and your accountant to find the matching documents for these expenses. You need to manually walk through your statement and match line byline the ‘transactions’ with a document, you have or have not found yet. Pfff.
OkiOki has her own unique solution for this problem. The moment you add your credit card statement to OkiOki, she will read all expense details and translate them to individual transactions.
This way you have a handy overview of all your expense transactions. A service that the banks often don’t offer yet.
But on top that, OkiOki will be able to search for all documents related to these expenses. And you and your accountant can rest assure that every transaction is matched with the corresponding document.
Bank accounts & cards’ section. Now you cannot only consult your regular bank accounts but also your credit card ‘account’.
In a graph your monthly expense rhythm is visualised. With underneath an overview of all your credit card statements for that card. Per credit card statement OkiOki collects for you the individual credit card transactions, the matching documents and the settlement transaction.
Handy, not?
When a document or a transaction is added, it will appear on your to-do list without a color marker.
When a transaction automatically links to a document, you can see this by a "mint green" line. A blue/purple line appears when the match is not yet complete.
You get a clearer, up-to-date view of your file, including:
You can link the transaction through the detail of your expense statement:
There you can then link the transactions. The card is now complete.
If there is a document in your to-do list that you paid for with your credit card, OkiOki cannot link this document to the corresponding transaction until you have received and added your credit card spending statement. Therefore, you will have to snooze this document for the time being. By this we mean that the OkiOki will remove the document from your to-do list for the time being. When your statement is available, OkiOki will automatically link the snoozed document with the corresponding transaction.
1. In your to-do list, select the document paid which you paid for with your credit card.
2. In the quick menu (the green bar) at the bottom, choose "Paid by Credit Card"
This marks the document as paid by credit card. The document will now be temporarily deleted from your to-do list and will be automatically matched to the transaction when you upload your next expense report. So you don't have to do anything else!
By the way, OkiOki automatically recognizes some documents as credit card expenses. She will then automatically mark them as "Paid by credit card" and snooze them until your next expense report is added.
OkiOki has built in logic to avoid duplicate invoices as much as possible.
OkiOki distinguishes two types of duplicates.
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